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Checking Workmen's Time

Each morning the workmen report at the time office and receive their brass identification checks. When not in use these checks are hung on a board, which has pegs numbered to correspond with the checks in use. Each day after the official hour for beginning work, the timekeeper indicates on his time

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USE SEPARATE SHEET FOR EACH TRADE AND ON JOB ORGANIZATION SHEET INDICATE OCCUPATION OPPOSITE EACH NAME.
OFFICE AND OWNER'S COPY ARE TO BE SENT TO OFFICE WEEKLY

OFFICE COPY

Form 10. Payroll Sheet

These sheets are serially numbered and prepared in duplicate sometimes in triplicate. The duplicate remains bound in the book which stays on the job. The original is sent to the office. The triplicate is furnished to the owner on a cost-plus job. For convenience in entering time and calculating earned wages all the workmen of the same trade are entered on the same sheet, except when a small working force does not justify it. It is suggested that on cost-plus contracts, the approval of the owner's representative be obtained as each payroll is completed.

card (Form 11) the workmen who have not reported up to his starting on his first field check, drawing a blank line opposite their numbers. Time of late arrivals is indicated in first column of his time card.

Shortly after examining his check-board, the timekeeper goes over the job to locate each man at work. He places a tick-mark in his first check column as he sees each workman,

After having covered the area of the job, if he has failed to see any workman who apparently took out his check, he consults

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The blank preceding "Hundreds" is for insertion of "One," "Two," "Three." The blank "Tues.,' "Wed.' preceding "Day" is for entering "Mon.." Start column is for inserting the workman's starting hour when other than the regular starting hour, as 8.15 when reporting late. Stop column indicates quitting time other than regular quitting time. Earned hours overtime is indicated in the overtime column. The full name of the timekeeper checking the time in the field and the full name of the timekeeper entering the time on the payroll should be noted on each card. The purpose of this card is for convenience of the timekeeper in climbing ladders and going about the works where the carrying of a book would be inconvenient.

the workman's foreman for the purpose of locating him. This checking of men at work should be done at least four times a day twice in the forenoon and twice in the afternoon. At

quitting time the workmen drop their checks in the office of the timekeeper who sorts and places them on the pegs on the check-board.

Preparation of Payroll

After completing his last checking for the day, the timekeeper goes over his time card to determine the actual number of hours earned by each workman during the day. The hours thus shown are then transferred to the payroll sheet.

At the end of each payroll period, the total of the daily hours credited to each workman still employed is determined, the wages due him are calculated, and the amount is placed in the Amount Due column. The payroll period should preferably end two days prior to the date on which the workmen are paid to allow ample time for the preparation of their pay.

Payment of Workmen Still Employed

Pay envelopes are prepared on which is indicated the workman's number, the amount of money he earned during the period, his name, the date of the payroll, and the name of the job on which he was employed. After a verification of the mathematical correctness of the payroll and the comparison of the pay envelopes with the payroll, the cash is placed in the envelopes. This should preferably be done by the contractor's office force whenever it is practical or feasible to do so. The use of pay envelopes involves more detail work than lining up the workmen and paying them in cash as they appear, but it affords a check on the currency used in a pay-off.

The pay envelopes are given to the workmen on pay-day, but the paymaster should first require each workman to identify himself by surrendering his brass check. When checks are simply exhibited, a workman may demand his wages a second time.

The timekeeper should be charged with the general duty

of paying off the workmen, but at irregular intervals someone from the contractor's office should be present and supervise the pay-off. The same man should not be in charge of the actual delivery of the envelopes to the workmen pay-day after pay-day. Accounting treatment is given in Chapter VIII.

Discharge of Workmen

When a workman quits or is discharged or laid off, a discharge ticket, in duplicate (Form 8), is written out by the foreman. Both copies are taken by the workman to the timekeeper and the wages earned up to the hour indicated on the ticket are calculated by the timekeeper. The workman's receipt on the discharge ticket for the wages due him is taken in exchange for the cash given him by the timekeeper. The sum paid to the workman is entered in the Amount Paid column of the payroll sheet. The original signed receipt is kept by the timekeeper until the end of the payroll period and then forwarded with the payroll to the office. The duplicate ticket is mailed daily to the office. It is important that the foreman indicate the date and hour when a workman's time ceases. Failure to do this places temptation in a timekeeper's path.

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Frequently a workman cannot write, whether through ignorance, accident, or some other cause. In all such cases his signature should be obtained by a cross, as follows: His X mark-" with this marking witnessed by someone other than the timekeeper.

Unclaimed Wages

Any envelopes uncalled for on pay-day should be kept on the operation for a limited time. Any uncalled for thereafter

should be returned to the contractor's office. If a workman returns for his wages after his pay envelope has been delivered to the office, the timekeeper 'fills out an order which the workman is required to sign in the timekeeper's presence. This order is simply a direction to deliver a particular pay envelope to the workman. The timekeeper should then arrange for the workman to receive his money. When the office is near the operation, the workman should call for the envelope in person, provided it does not involve paying him extra time. Upon his signing the order (for identification) in the space provided as a receipt for his wages, the envelope is given to the workman. The office treatment of unclaimed wages is given in Chapter VIII.

Deductions for Board and Lodgings

Whenever a commissary is operated or a bunk-house maintained on other than a cash basis, additional columns are provided on payroll sheets and marked "Board,” “Lodgings," "Meal Books," etc. The charge against the workmen is indicated in the proper column. The commissary and bunkhouse are frequently operated on a cash basis, workmen being required to pay cash for tickets. This plan avoids bookkeeping and disputes with workmen.

Time Kept by Foreman

A small job can sometimes be constructed without requiring a timekeeper, and may not be large enough to justify the expense of one. The foreman then keeps the record of hours earned by the workmen; sometimes a high-type laborer is selected. This record-keeping on jobs not requiring timekeepers does not consume enough time to interfere with the foreman's or the laborer's other duties. Small-sized weekly time books can be purchased for this purpose in stationers.

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